The Brief
Fujifilm’s Make More Partner Conference brought together 245 partners from across Europe and beyond for a three-day conference and product launch in Vienna.
At the heart of the programme was the unveiling of Fujifilm’s latest printer innovation. Our role was to create an event that gave the launch the impact it deserved while delivering an engaging conference experience for Fujifilm’s international partner network complete with strategic updates, industry insights, product demonstrations and relationship-building.
Hosted within the Hilton Vienna Waterfront hotel, the conference featured engaging keynote sessions, product demonstrations and networking opportunities, all supported by seamless event management. Every detail, from the production and exhibition spaces to the guest experience, was carefully managed to create a professional and memorable event that showcased Fujifilm’s latest technology and reinforced its commitment to its international partner network.
The Venue: Hilton Vienna Waterfront
Tasked with sourcing a venue for Fujifilm’s Partner Conference, we selected Hilton Vienna Waterfront for its excellent conference facilities, convenient location and ability to accommodate international guests.
With guest accommodation arranged across Hilton Plaza, Marriott Courtyard and Hilton Waterfront, attendees enjoyed a seamless and comfortable stay throughout the event.
The conference utilised the main conference room, product exhibition space, secret demo space and three additional meeting rooms, providing a versatile environment for presentations, networking and product showcases.
What we did
- Full event management across the three-day programme
- Venue sourcing, contracting and management
- Coordinated all event transportation logistics
- Hired florists to create bespoke floral arrangements
- Integrated pink and green branding throughout the event to align with the client’s brand identity
- Booked a string quartet and saxophonist to provide live entertainment
- Provided daily lunches and two coffee breaks for conference attendees
- Managed all AV and production
- Created a bespoke three-day itinerary for guests
- Managed communications with all suppliers
- Managed guest accommodation across three hotels
Day One
Day one of Fujifilm’s Partner Conference welcomed guests to Vienna with a seamless blend of business and memorable experiences. Following guest arrivals and the opening conference sessions, attendees were invited aboard the MS Elizabeth for an exclusive evening cruise along the Danube River.
The experience featured a drinks reception and live saxophonist entertainment, sourced through AOK Entertains, creating a relaxed atmosphere for guests to network and enjoy the stunning surroundings.
The evening continued back at the Hilton Vienna Waterfront with a themed BBQ reception on the terrace, featuring colourful décor inspired by Fujifilm’s product launch to create a vibrant and immersive setting.
Day Two
Day two of Fujifilm’s Partner Conference returned to the conference programme, with a full schedule of presentations, discussions, product content and networking.
In the evening, guests experienced an exclusive private hire of Palais Coburg, a historic venue within Vienna’s city centre known for its unique architecture and heritage. The experience began with a drinks reception and selection of canapés, before guests moved into the Long Casemate, located within the venue’s historic basement, for a three-course seated dinner.
The evening concluded with an afterparty in the High Casemate, providing the perfect setting for guests to continue networking and celebrate together in a truly memorable environment.
Day Three
Day three of Fujifilm’s Partner Conference concluded with a final day of conference sessions, providing attendees with further opportunities to engage with content, connect with partners and reflect on the key highlights from the event.
Following the conclusion of the programme, guests departed Vienna with seamless travel arrangements in place, marking the end of a successful three-day conference experience.
The Results
Across three days, we delivered an experience that felt organised, engaging and unmistakably Fujifilm. The client’s feedback said it best:
“Thanks so much for your lovely message. We enjoyed working with the entire AOK Events team, and you are now formally part of the “gang”. We couldn’t have done it without your help, and you are right; it was a fantastic success, so all credit to you and the part the whole AOK team played”.
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